This course will guide delegates step by step through the minute taking process, equipping them with ideas for successful preparation, listening, analysis and note-making. The event is highly participative and provides an opportunity for every delegate to take notes in an agreed format.
From formal AGMs to weekly staff gatherings, as a minute taker you will be expected to provide an accurate record of meetings to ensure that the right amount of detail for follow up decisions is recorded - as well as a clear summary for future action and reflection.
Target Audience:You will benefit from this course if you are expected to take accurate and professionally produced notes or minutes.
At the end of this course you will be able to:
- list what you need to do to prepare for meetings prior to, during and after the event
- state the role and responsibilities of a chairperson
- demonstrate setting a well structured agenda
- state common obstacles to effective listening and demonstrate your own listening skills
- identify a method of note-taking that suits your preferred style
- select the important and relevant points from a discussion
- state agreed accepted conventions for the format of minutes
- produce an accurate set of minutes, clearly and concisely.
- The meeting - what you should do before, during and after.
- The role and responsibilities of a chairperson.
- Styles of agenda.
- Setting the agenda.
- Barriers to listening.
- Listening and summarising a conversation.
- Using subject and viewpoint.
- Methods and style for taking notes.
- Simplifying expressions and editing redundant expressions.
- Styles of minutes.
- Sections of minutes.
- Recording decisions and actions.
- Practising minute taking.